Runtime View
This section details the dynamic behavior and scenarios involved in the Access Request Submission process. It outlines the step-by-step workflows and interactions required to successfully submit an application for data access within the network.
Overview
Create data access application
Once the desired datasets are identified, the main applicant initiates a new data access application. The system creates a draft application and associates the selected datasets with it. This step establishes the foundation of the application that will be progressively completed through subsequent collaboration and data entry steps.
Invite collaborators from the same organisation (optional)
The main applicant may invite other individuals from their own organisation to contribute to the access application. These collaborators can view and edit the draft application, providing additional research details, methodological information, or compliance documentation required for the application to be complete.
Invite collaborators from different organisations (optional)
In cases of multi-institutional research projects, the main applicant can invite collaborators from different organisations to participate in the access application. These collaborators can access the shared draft application and contribute their organisational details, roles, and relevant information to support the application submission.
Fill application
The main applicant and any invited collaborators complete the structured application form with all necessary information. This includes research purpose, intended data use, investigator qualifications, data security measures, compliance certifications, and other details required by the network. The application evolves through multiple updates as collaborators contribute their sections.
Start application submission
Once the application is fully completed and all required information is provided, the main applicant initiates the formal submission process. This action transitions the application from draft status to pending submission, triggering the workflow for signing official confirmation and downstream processing.
Confirm submission by the signing official
A designated signing official from the user organisation reviews the completed application to verify its accuracy and confirm that the applicant is authorized to submit the request on behalf of their organisation. The signing official provides formal confirmation through a secure authentication mechanism before the application can be officially submitted to Central Coordination.
Inform about initial cost estimates
After the signing official confirms the submission, the system calculates and communicates initial cost estimates for the access request to Central Coordination. These preliminary estimates are based on the selected datasets, project scope, and complexity, informing the coordination point about anticipated resource requirements for processing the access request through subsequent review stages.